Advanced Features of Word and PDF Documents

Word documents and Portable Document Format are the two applications which are widely used by the computer users across the world. They have modified and advanced features which make the tasks of users easy and smooth. Word document is the computer application with which you can customize the content of your documents. Portable Document Format enables the users to store and transmit massive data in the files. This computer application is used by several enterprises, health care institutes, educational centre and other such institutions. The Word and PDF files are used for preparing presentations, projects, reports, manuals and other such documents.

Word Document:

Word file is an editable computer application. Computer users can edit images, graphics, text and other such content. A person can even insert pictures, hyper links and use bookmarks. You can also insert comments or even track changes in the document. The Word file allows flexibility to insert table of contents and columns, headers and footers. You can even number the pages in the Word document. It is easy to manage large number of pages in the Word file. You can divide the pages and create a master document. Out of this master document user can create related sub documents through a series of links. This feature equips the user to manage huge amount of information. You can arrange the information in sub documents easily and speedily. The Word file also supports merging of documents into a single file. It also supports the use of formula which depends on the version. The Word file can perform simple calculations with ease. The latest version also supports the security features to protect the document. You can lock the files to protect the content.

PDF Document Features:

Portable Document Format encapsulates substantial amount of data in the file. It is a portable format which can be transferred, opened and viewed on multiple platforms. The PDF file is non-editable in nature. It also protects the contents with the security features. A person can also incorporate multimedia content. The compression algorithms compress the size of the file which makes it easily transmittable. Due to the security features they are used for transferring legal copies or financial data and other such confidential information. The PDF also renders a professional appearance to the documents.

For converting one file format into another like Word to PDF or PDF to Word, use Word to PDF converter software. This can help you to manage our documents in better and secure way with documents converted according to your desire.

Document Scanning Service Helps Your Company Become Paperless

Document scanning is the process of scanning paper documents, converting them to digital images that are then stored on CD, DVD, or other magnetic storage. With Microsoft Office Document Imaging, the scanned data can be saved in tagged image file format.

Data scanning service includes the following:

  • Image Scanning
  • Document Scanning
  • Drawing Scanning
  • Large Format Scanning
  • Film Scanning
  • Full Text Optical Character Recognition (OCR)
  • Digital Scanning Service
  • Electronic File Conversion

By definition, document scanning is the process of transferring one document or text from its paper form onto a computer screen. More specifically, It is the method of converting an analog fact or record into a digital data. Meaning, it becomes data that the computer system can read.

Document scanning is the new signal of opportunity for storing, retrieving and recovering important office documents. Take advantage of all of the benefits afforded to a business that employs the unique service of document scanning.

Benefits in utilizing document scanning service are as follows:

It can greatly reduce storage space that is required for keeping paper copies

The productivity of staff will increase using document scanning service because documents will be more easily located and accessed

It will reduce the headache of photocopy, fax, and mail transport

It will give your business a time and money advantage over competitors who do not take up such services.

An excellent document scanning services firm will provide you with secure delivery and storage of documents will handle, prepare your documents carefully. Your documents will be scanned using the latest technologies. And finally, the best document scanning service provider will offer a quick turnaround and delivery.

Convert PDF Files With Ease

The most common question of PDF users is how to convert PDF document to an ordinary Word document.

Why is there a need for PDF conversion in the first place? Before answering this question, a little background on what PDF is should be necessary. The acronym “PDF” actually stands for the words, Portable Document Format. This is a file format that was created by Adobe Systems back in 1993 for purposes of facilitating faster and easier document exchange. It is characterized by a format that has a fixed-layout representing two-dimensional documents independent from the operating system, application software, and hardware used.

More and more users have recognized the importance of using the PDF file format. One of the more prevalent reasons for this is the ability of the Adobe Acrobat PDF to provide fine-detailed images with small file sizes, which make them easy to read and quicker to download. This file format also provides ease for users to zoom in and zoom out images and copy or paste texts and images. Moreover, PDF allows users to reproduce files or images that closely resemble the original when printed.

Perhaps, the biggest disadvantage of using the PDF file format is the need for a user to install an Adobe Acrobat Reader program to be able to read or view PDF files. However, this requisite is very easy to fulfill, as this program can be obtained at no extra cost. It is recommended that the current Adobe Reader version be downloaded. Any version that is higher than the 7.0 version will suffice. The program can be downloaded by clicking on the Adobe icon. Users can save this file either on the hard drive or on a temporary file so that it can easily be found. It is important that the “return” button or key should not be clicked when the computer asks the user where the Adobe Reader program is to be stored.

Some users opt to convert PDF into other file formats like Word, JPEG, and HTML for their convenience. Another reason could also be the fact that some search engines do not index PDF files. To make PDF files easier to integrate into existing web sites, they can be converted into HTML files. Doing this will also make PDF contents more accessible for a larger number of users. Meanwhile, users choose to convert PDF to a Word file format because the latter is easier to edit. Fortunately, various PDF converter utility programs are widely available online. Some popular PDF conversion tools include the 1-2-3 PDFConverter, Universal Document Converter, Smart PDF Converter, and PDF-T-Maker. Though these programs may have different features, they share common characteristics. Most of these file conversion programs allow users to retain original file formatting, even after conversion. Generally, the new file format may be editable, particularly the Word format. These programs may also support partial conversion. That is, a user can choose to convert an entire PDF file or just some sections of the file. Through any of the available file conversion tools, it should be easier to convert PDF files into any desired file format.